Legal & Privacy
All material on this website is owned by Venip Sarl, 89A rue Pafebruch, L-8308 Capellen, Luxembourg
This web site is provided by Venip Sarl. Unless otherwise indicated, the content on this website is owned by Venip Sarl, or their affiliates.
You are authorized to use, view, copy, print, and distribute the materials on this website subject to the following conditions: The materials are used for informational purposes only. The materials are used for commercial purposes. Any copy of the materials or portion thereof must include the above copyright notice in its entirety, contained on the original material.
The Book2Meet logo and related product names mentioned in this website are trademarks or registered trademarks of Venip Sarl. All other product names mentioned in this website trademarks of their respective owners.
Note that any content, specials, prices, meeting space names, descriptions, location name, and brand of partners, program, publication, design, product, process, software, technology, information, know-how, or idea described in this website is subject of other rights, including other intellectual property rights, which are owned by Venip Sarl or other supplier parties and are not licensed to you hereunder.
This website and all the information contained therein are intended to provide general information in order to perform a booking and or request process for meeting spaces treatment of such subjects.
YOUR USE OF BOOK2MEET.COM, product of Venip Sarl, IS AT YOUR OWNRISK AND YOU ASSUME FULL RESPONSIBILITY AND RISK OF LOSS RESULTING FROM THE USE THEREOF. BOOK2MEET WILL NEVER BE LIABLE FOR ANY DIRECT ,SPECIAL, INDIRECT, INCIDENTAL, CON SEQUENTIAL, OR PUNITIVE DAMAGES OR ANYOTHER DA MAGES WHATSOEVER, WHETHER IN AN ACTION OF CONTRACT,CONTRACTUAL AGREEMENT, STATUTE, TORT (INCLUDING, WITHOUT LIMITATION,NEGLIGENCE), OR OTHERWISE, RELATING TO THE USE OF BOOK2MEET
If any of the foregoing is not fully enforceable for any reason, the remainder shall nonetheless continue to apply.
E-Hospitality Sprl is in charge of operating Book2Meet, Lastminutemeetingroom.com, sellmoremeetings.com and acts a privacy conscious organization.
The following privacy statement explains how we protect visitor information gathered via this web based platform. This privacy statement applies to E- Hospitality and any of its subsidiaries that make use of visitor information collected.
If you as a visitor choose to register or submit information via this website, you agree to the use of such data in accordance with this privacy statement. Please note that the websites contains links to other websites, which may not be governed by this privacy statement. We encourage visitors to review each website's privacy statement before disclosing any personal information.
If you have any questions regarding this privacy statement or do not feel that your concerns have been addressed, please direct your questions to webmaster services using the Email us link. (email@example.com)
We will duly and diligently safeguard and protect the privacy and confidentiality of your personal details (including your credit card details).
Visitor Information collection
When you are making a reservation and or request for a meeting space both on or off line (or any other type of meeting facility and accommodation), you will be asked to complete a registration providing for: your name, (home or office) address, (business and/or private) email address, (mobile, home or office) telephone number and in some cases: credit card details (i.e. credit card type and number, CVC code, expiration date, credit card holder name). This information is required to process, book and complete your reservation or request (including the sending of a confirmation email of the booking to you and or to send you the responses of the different locations when having made requests).
Disclosure of personal details
For our services, we shall collect for the following purposes the information:
Booking orders & RFP’s: For the purpose of completing your booking and or request and save for disclosures required by law, criminal investigations, subpoenas or court orders, we will only disclose your name, contact details and in some cases the credit card details to the relevant supplier with which a booking is made. However, please note that from time to time, we may use third party distributors which provide certain services and functions for and on our behalf. These third party distributors may have access to (part of your) personal information in order to perform their services and functions, but are subject to a confidentiality obligation pursuant to which they cannot use, share or disclose the information for any other purpose.
WEB Surveys: By completing a booking or after a confirmed request, you agree to receive an invitation email to complete our guest review form which we will promptly send to you after your stay at the meeting location. By completing the guest review, you agree that the completed guest review can be uploaded to and used on our website at the relevant meeting facility information page and on such other platforms and social media (wholly or partly) owned, controlled, managed or hosted by us or our trusted business partners for the sole purpose of informing (future) customers on the service (level) and quality of the relevant meeting location. We reserve the right to adjust, refuse or remove review forms at our sole discretion. The guest review form should be regarded as a survey and does not include any (further commercial) offers, invitations or incentives whatsoever.
Newsletters: If you wish to subscribe for our newsletter we offer you the option to enrol for this service. If you no longer wish to receive our newsletter and other promotional communications, you can simply click on the unsubscribe link when receiving our information.
Visitor's registration, log in and use of "cookies" and web beacons: For (improvement of) our service and product, we use (temporary) cookies, authorised third parties cookies, web beacons and/or other technologies to collect non-personally identifiable data such as IP address, browser type and Internet Service Provider (ISP) and (for users of our service through a mobile device) Unique Device Identifier, Operating System and Latitude/Longitude (the "Non-PII"). This non-personally identifiable data helps us to track browsing behaviour, to create specific or tailor-made offers or advertisements, and to monitor and record the visits and use of our website(s). In order to understand how people use our website and for marketing analysis and quality improvement purposes, we collect, record, process and use on an anonymous basis various data and information, such as the total amount of transactions, viewed web pages, referring/exit pages, platform type, date/time stamp information and details like the number and location of (mouse) clicks on a given page, mouse movements, scrolling activity and the (search) words you use and the text you type while being on and using our website (the "Data"). Please note that from time to time, we may use third party service providers for marketing analysis and quality improvement purposes (the "Service Providers"). We may also use Service Providers to track detailed visitor activity on specific pages. These Service Providers collect, use, monitor and report on the Data and other information and statistics, and they analyse online activities on our website. The information about your use of our website may be transmitted to and stored on the servers of the Service Providers. Furthermore, the Service Providers may also transfer the collected information to third parties where required to do so by law, or where such third parties process the information on the Service Provider's behalf.
When visiting and using our website, we do not share any personal information about our customers with our Service Providers and the Service Providers will not collect any personally identifiable information ("PII"). PII does not include your IP address, browser type, Internet Service Provider, Unique Device Identifier, Operating System and Latitude/Longitude. We may share and disclose your personal details and information to a governmental or investigative authority if required by law (or any regulation having the force of law), legal process, criminal investigation or court order.
About cookies and web beacons: Cookies are text files stored at your computer, either temporary or persistent on your hard drive. Cookies are used for authenticating, session tracking (state maintenance) and maintaining specific information about the use and users of our website, such as site preferences or the contents of their electronic shopping basket and request basket. Cookie files may also be placed at your computer by our trusted third-party advertising companies for the purposes as set out in this paragraph. The data collected by these cookies are completely anonymous. If you prefer, you can delete all cookies that are already on your computer's hard drive by searching for files with "cookie" in it and delete it and for the future, you can edit your browser options such that (future) cookies are blocked; however, please note that if you do this you may not be able to use the full functionality of our website. For more information about (the use and decline of) cookies, please visit: www.allaboutcookies.org
Web beacon consists of a small string of software code that represents a graphic image request on a Web page or email. There may or may not be a visible graphic image associated with the web beacon and often the image is designed to blend into the background of a Web page or email. Web beacons can be used for many purposes - including site traffic reporting, unique visitor counts, advertising auditing and reporting, and personalization. Web beacons used by E-Hospitality collect only anonymous data.
Protect your online privacy
Please note that, in accordance with European personal data protection laws, strict security procedures are observed within E-Hospitality to prevent personal data misuse and unauthorised access. E-Hospitality uses trusted and recognised advertising online marketing and analytics companies committed to building consumer awareness and establishing responsible business and data management practices and standards.
Protect and secure your credit card information
In order to protect and safeguard the personal data provided to us, we have implemented and use appropriate business systems and procedures. For example, your credit card information is transmitted to us through a secure server protocol, which encrypts all your personal and credit card details. The encryption method used is the industry standard "Secure Socket Layer" (SSL) technology. Furthermore, we have implemented and use security procedures and technical and physical restrictions for accessing and using personal information. Only authorised employees are permitted to access personal information for performing their duties in respect to our services.
Our server and network are protected by firewalls against unauthorised access and we have intrusion detection systems that monitor and detect unauthorised (attempts to) access or misuse our servers. Your credit card details will be kept by us up to maximum 14 days after a booking is materialised. After that period, your credit card data will be deleted. If your personal data is incorrect, we will change it upon your request. You can also ask E-Hospitality to remove your personal data from its database by sending us an email to the aforementioned email address.
When does Book2Meet send you emails?
After you have made a booking or request, you will receive a confirmation message with all the information about your booking. In case of a request, you will receive an email stating your request. Also, you will receive from the venue an email if they accept or refuse the offer. In case of a booking, you may take this confirmation to the meeting location as proof of the reservation. In all cases the venue will contact you in order to verify your reservation and or make changes if required. The venue can change the booked meeting space to another meeting space always up on approval of the client. All payment issues and invoicing are to be handled between client and venue. In some cases, a deposit may be required before the meeting is taking place. After your booking has been materialised, we will send you the guest review survey, which we appreciate to be filled in by you. Your completed booking review form may be uploaded onto and used on the relevant meeting locations’ information page on our website and on such other platforms and social media (wholly or partly) owned, controlled, managed or hosted by us or our trusted business partners for the sole purpose of informing (future) customers of your opinion of the service (level) and quality of your location.
E-Hospitality Sprl is the responsible party for the processing of the personal data. E-Hospitality is a private limited liability company, incorporated under the laws of Belgium and has its offices at Avenue Louise 489, 1050 Brussels, Belgium.
We are at all times entitled to change the way we collect, transmit and process the personal information and such other information as we may deem necessary. This Privacy Statement may therefore be amended from time to time in order to reflect the latest changes.
For all questions or complaints, please send an Email to firstname.lastname@example.org